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Privacy Policy

Aerial Photography of the Beach
Introduction

Thank you for visiting IKON Studio’s website. This Privacy Policy outlines how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. By using our services or interacting with our website, you agree to the terms set forth in this Privacy Policy.

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We take your privacy seriously and are committed to ensuring the confidentiality and security of your personal data. This policy explains how we collect, process, and store your information when you contact us, make an enquiry, or use our photography and videography services.

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If you have any questions or concerns regarding this policy, please don’t hesitate to contact us at:

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IKON Studio
Email: ikonstudiio@gmail.com
Phone: +44 (0)1234 567890

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Data Collection 

As a photography and videography service provider, we collect personal data from our clients to provide and improve our services. The types of personal information we collect include:

  • Name

  • Email address

  • Phone number

  • Postal address

  • Date, time, and location of events (such as weddings, photoshoots, etc.)

  • Payment information (for invoicing purposes only)

 

This data may be collected through our website, social media channels, or directly via email or phone. The information we collect is used exclusively to respond to enquiries, provide services, and manage bookings.

 
How We Use Your Data

We use the data we collect for the following purposes:

  • To provide photography and videography services

  • To communicate with you about your booking or enquiry

  • To send invoices, booking confirmations, and receipts

  • To store and process images taken during the service

  • To provide you with relevant information about our services and products (unless you opt-out)

 

We do not use your personal data for marketing purposes without your explicit consent. We will not share your data with third parties, except as required by law or when necessary to provide our services.

 
Data Storage and Processing 

Your personal data, including photographs taken during events, is securely stored on encrypted devices and systems. We use password-protected devices and software (such as Adobe Lightroom, Adobe Photoshop, and Microsoft Office) to process and store your information.

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Images of your event may be stored for a minimum of 3 years (or as long as the devices are functional) for future reference, invoicing, or customer service purposes. We recommend that you also back up your images for long-term security.

Emails and messages exchanged with us are stored in our email system for as long as necessary to complete our services and fulfil legal obligations.

 
Third-Party Services 

To help manage our business operations, we use third-party services for hosting, email communications, and data storage. These services include:

  • Google Suite (for email and document storage, fully GDPR compliant)

  • Microsoft Office (for document management and invoicing, stored on password-protected devices)

  • Website Hosting (via a GDPR-compliant service)

 

We ensure that all third-party services we use comply with GDPR regulations and protect your data with the necessary safeguards.

 
Social Media and Promotional Use of Images 

With your consent, we may use photos from your event to promote our services. These images may be shared on:

  • Our website

  • Social media platforms (Instagram, Facebook, Pinterest)

  • Wedding blogs and other websites

  • Promotional materials such as brochures, posters, and flyers

 

You have the right to request that your photos not be shared for promotional purposes, and we will honor such requests. If you do not wish for any images to be shared, please inform us in writing at ikonstudiio@gmail.com.

 
Data Retention and Deletion 

We will retain your personal data and photographs for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. If you would like your personal data or photographs to be deleted, you can request this via email at ikonstudiio@gmail.com.

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If there is no legal requirement for us to retain your information, we will delete or anonymize it once it is no longer needed for business purposes.

 
Your Rights

Under GDPR, you have the following rights regarding your personal data:

  • The right to access the personal data we hold about you

  • The right to correct any inaccuracies in your personal data

  • The right to request the deletion of your personal data (the right to be forgotten)

  • The right to restrict or object to the processing of your personal data

  • The right to withdraw consent where we are relying on it to process your data

 

If you wish to exercise any of these rights, please contact us at ikonstudiio@gmail.com.

 
Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes via email or by posting a notice on our website. Please check this page periodically to stay informed about how we are protecting your data.

 
Contact Us

If you have any questions about this Privacy Policy or how we process your personal data, please contact us at:

 

IKON Studio
Email: ikonstudiio@gmail.com
Phone: +44 (0)1234 567890

 

Thank you for trusting IKON Studio with your personal information. Your privacy and security are important to us.

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